Ditch the Spreadsheet
Say Hello to Smarter Inventory Management With Lab Symplified
Ditch the spreadsheets, messy email chains, and handwritten notes for tracking inventory and order requests. These outdated tools create chaos, cause frustration, and drain your lab’s valuable time and resources.
10%
70%
$20K
Reduction on wastage due to expiration in a medium sized lab
Built for Core Lab Inventory Operations
Reagent & Consumable Inventory Management
- Centralized item and catalog setup
- Lot number and expiration date tracking
- Quantity and unit-of-measure management
- Location-based inventory visibility
- Par levels and automated low-stock alerts
Purchasing & Replenishment
- Turn requests into a single order list
- See what to order and what’s already ordered
- Prevent duplicate ordering across departments
- Track order status
- Generate purchase orders in seconds
- Receive and check in items directly from the order list
Requisitions & Request Portal
- Centralized department and clinic requests
- Dedicated request portal for clinics
- Controlled issuance of supplies
- Usage tracking by requester or location
Multi-Location Supply Transfers
- Lab-to-clinic and clinic-to-lab transfers
- Warehouse-to-lab distribution workflows
- Transfer reconciliation and adjustments
- Full transfer history and traceability
Lot Qualification & Readiness
- Flag new lots and incoming shipments automatically
- Configure lot-to-lot and QC requirements per item
- Capture results using built-in QC and lot-to-lot sheets
- Upload and manage COAs, SDS/STS, and package inserts
- Submit lots for review and approval
- Clearly mark lots as Ready to Use or Not Ready with visual status indicators
Why Efficient Inventory Management Matters for Every Role
From lab technicians to directors and supply chain managers, inventory management presents unique challenges for every role. Manual processes, inconsistent tracking, and operational inefficiencies disrupt workflows, increase stress, and impact productivity. Lab Symplified offers tailored solutions that address these challenges and empower every team member to focus on what truly matters.
For Lab Technologists: Simplify Daily Operations
Meet Jon
Meet Jon: Jon is a passionate lab technologist who takes pride in his work, but managing inventory has become a daily struggle. He often finds himself running out of critical reagents at the worst times, forcing him to pause his tasks and hunt for supplies. His day is filled with interruptions, from tracking inventory manually to handling unexpected shortages, leaving him overwhelmed and racing against the clock to complete his work. Despite his dedication, these challenges are draining his time and energy, making it hard to focus on what he truly loves about his job.
How Lab Symplified Solves It:
|
Pain Point
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How Lab Symplified Solves It
|
|---|---|
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Frequent Stockouts
|
Lab Symplified provides real-time inventory monitoring and automated alerts for low stock levels, ensuring essential reagents are always available.
|
|
Inefficient Inventory Tracking
|
Automates inventory management, eliminating the need for manual tracking and saving time spent locating and managing supplies.
|
|
Time Management Struggles
|
Reduces time spent on inventory-related tasks by automating workflows, freeing up staff to focus on critical lab duties.
|
|
Work Disruptions
|
Creates a streamlined, organized inventory system that minimizes interruptions and ensures smooth task completion.
|
|
Stress and Frustration
|
Simplifies inventory management, reducing the workload and stress caused by inefficient processes, leading to improved job satisfaction.
|
For Lab Supervisors: Streamline Lab Operations
Meet Sarah
Diligent Lab Supervisor
Meet Sarah: Sarah is a diligent Lab Supervisor responsible for managing lab supplies. However, keeping track of inventory is a constant headache. She depends on manual inventory audits, but the spreadsheets are often inaccurate, leaving her uncertain about the actual stock levels. She relies on his team to flag low supplies, but their notifications are inconsistent, leading to frequent oversights. Juggling multiple lab tasks, Sarah occasionally forgets to place orders on time or gets confused about whether she has already ordered certain items. These challenges make it difficult for her to maintain smooth lab operations and avoid supply shortages.
How Lab Symplified Solves It:
|
Pain Point
|
How Lab Symplified Solves It
|
|---|---|
|
Inaccurate Inventory Tracking
|
Automates inventory tracking through the use of barcode scanner, providing real-time visibility into stock levels and eliminating reliance on error-prone spreadsheets.
|
|
Unreliable Communication
|
Sends automated alerts and low-supply notifications to ensure consistent and timely communication, reducing missed updates.
|
|
Missed Orders, Delays, and Confusion
|
Implements a streamlined ordering workflow with reminders,preventing missed deadlines, duplicate orders, and delays.
|
|
Risk of Disruptions
|
Ensures proper stock management through predictive analytics, reducing the risk of supply shortages and operational disruptions.
|
|
Increased Stress and Inefficiency
|
Simplifies and automates inventory processes, reducing workload and stress, allowing Sarah to focus on core responsibilities.
|
For Lab Managers: Gain Budget and Inventory Control
Meet Sharon
Meet Sharon: Sharon is a proactive Lab Manager. She is facing a growing concern: escalating operating expenses. Frequent and expedited shipping costs are eating into the lab’s budget, and she’s struggling to understand the fluctuating inventory-related spending. Without clear visibility into supply utilization trends over time, she can’t pinpoint areas where purchasing can be optimized or controlled. She’s also unaware of the waste generated from overstocking and expired supplies, which further strains the budget. To make matters worse, team meetings often bring up disruptions caused by inventory-related issues, leaving Sharon frustrated and eager for a better way to streamline inventory management.
How Lab Symplified Solves it:
|
Pain Point
|
How Lab Symplified Solves It
|
|---|---|
|
Rising Operating Costs
|
Optimizes inventory management by predicting supply needs and reducing reliance on frequent and expedited shipping, lowering overall expenses.
|
|
Inconsistent Inventory Spending
|
Provides analytics to track and understand inventory-related costs, enabling better budget forecasting and management.
|
|
No Visibility into Supply Utilization
|
Offers real-time tracking and historical usage patterns to identify trends, optimize purchasing decisions, and reduce unnecessary spending.
|
|
Waste from Overstocking and Expired Supplies
|
Tracks expiration dates and flags overstock items to reduce waste, ensuring efficient supply utilization.
|
|
Lack of Control
|
Equips lab managers with a centralized, automated system for tracking, managing, and forecasting inventory, improving control and reducing inefficiencies.
|
For Lab Technologists: Simplify Daily Operations
Meet Jon
Meet Jon: Jon is a passionate lab technologist who takes pride in his work, but managing inventory has become a daily struggle. He often finds himself running out of critical reagents at the worst times, forcing him to pause his tasks and hunt for supplies. His day is filled with interruptions, from tracking inventory manually to handling unexpected shortages, leaving him overwhelmed and racing against the clock to complete his work. Despite his dedication, these challenges are draining his time and energy, making it hard to focus on what he truly loves about his job.
How Lab Symplified Solves It:
|
Pain Point
|
How Lab Symplified Solves It
|
|---|---|
|
Frequent Stockouts
|
Lab Symplified provides real-time inventory monitoring and automated alerts for low stock levels, ensuring essential reagents are always available.
|
|
Inefficient Inventory Tracking
|
Automates inventory management, eliminating the need for manual tracking and saving time spent locating and managing supplies.
|
|
Time Management Struggles
|
Reduces time spent on inventory-related tasks by automating workflows, freeing up staff to focus on critical lab duties.
|
|
Work Disruptions
|
Creates a streamlined, organized inventory system that minimizes interruptions and ensures smooth task completion.
|
|
Stress and Frustration
|
Simplifies inventory management, reducing the workload and stress caused by inefficient processes, leading to improved job satisfaction.
|
For Lab Supervisors: Streamline Lab Operations
Meet Sarah
Diligent Lab Supervisor
Meet Sarah: Sarah is a diligent Lab Supervisor responsible for managing lab supplies. However, keeping track of inventory is a constant headache. She depends on manual inventory audits, but the spreadsheets are often inaccurate, leaving her uncertain about the actual stock levels. She relies on his team to flag low supplies, but their notifications are inconsistent, leading to frequent oversights. Juggling multiple lab tasks, Sarah occasionally forgets to place orders on time or gets confused about whether she has already ordered certain items. These challenges make it difficult for her to maintain smooth lab operations and avoid supply shortages.
How Lab Symplified Solves It:
|
Pain Point
|
How Lab Symplified Solves It
|
|---|---|
|
Inaccurate Inventory Tracking
|
Automates inventory tracking through the use of barcode scanner, providing real-time visibility into stock levels and eliminating reliance on error-prone spreadsheets.
|
|
Unreliable Communication
|
Sends automated alerts and low-supply notifications to ensure consistent and timely communication, reducing missed updates.
|
|
Missed Orders, Delays, and Confusion
|
Implements a streamlined ordering workflow with reminders,preventing missed deadlines, duplicate orders, and delays.
|
|
Risk of Disruptions
|
Ensures proper stock management through predictive analytics, reducing the risk of supply shortages and operational disruptions.
|
|
Increased Stress and Inefficiency
|
Simplifies and automates inventory processes, reducing workload and stress, allowing Sarah to focus on core responsibilities.
|
For Lab Managers: Gain Budget and Inventory Control
Meet Sharon
Meet Sharon: Sharon is a proactive Lab Manager. She is facing a growing concern: escalating operating expenses. Frequent and expedited shipping costs are eating into the lab’s budget, and she’s struggling to understand the fluctuating inventory-related spending. Without clear visibility into supply utilization trends over time, she can’t pinpoint areas where purchasing can be optimized or controlled. She’s also unaware of the waste generated from overstocking and expired supplies, which further strains the budget. To make matters worse, team meetings often bring up disruptions caused by inventory-related issues, leaving Sharon frustrated and eager for a better way to streamline inventory management.
How Lab Symplified Solves it:
|
Pain Point
|
How Lab Symplified Solves It
|
|---|---|
|
Rising Operating Costs
|
Optimizes inventory management by predicting supply needs and reducing reliance on frequent and expedited shipping, lowering overall expenses.
|
|
Inconsistent Inventory Spending
|
Provides analytics to track and understand inventory-related costs, enabling better budget forecasting and management.
|
|
No Visibility into Supply Utilization
|
Offers real-time tracking and historical usage patterns to identify trends, optimize purchasing decisions, and reduce unnecessary spending.
|
|
Waste from Overstocking and Expired Supplies
|
Tracks expiration dates and flags overstock items to reduce waste, ensuring efficient supply utilization.
|
|
Lack of Control
|
Equips lab managers with a centralized, automated system for tracking, managing, and forecasting inventory, improving control and reducing inefficiencies.
|
Simplify Procurement with Smart Purchase Order Management
Create, Track & Manage Purchase Orders with Ease
- Streamline your lab’s procurement process by effortlessly creating, tracking, and managing purchase orders in one centralized system.
- Gain instant access to order history, monitor purchase , and make data-driven purchasing decisions with confidence.
Transform Challenges into Opportunities with Lab Symplified
Save Time and Enhance Productivity
- Less Time on Inventory :
Free up valuable hours for core tasks by reducing manual processes.
- Automated Inventory Tracking :
Free up valuable hours for core tasks by reducing manual processes.
- Real-Time Stock Levels :
Free up valuable hours for core tasks by reducing manual processes.
Reduce Costs and Waste
- Track Expiry Dates :
Receive alerts for reagents nearing expiration to reduce waste.
- Smart Ordering :
Adjust purchasing patterns based on usage data to avoid overstocking.
- Lower Shipping Costs :
Optimize order frequencies to minimize expedited shipping.
Streamline Processes and Workflows
- Improved Check-In Process :
Barcode scanning and batch receiving accelerate supply handling.
- Seamless Requisitioning and Ordering :
Free up valuable hours for core tasks by reducing manual processes.
- Standardized Workflows :
Ensure consistency across labs with unified processes.
Gain Data-Driven Insights
- Centralized Information :
Access all inventory data from a single location, eliminating the need for scattered logs.
- Spending Patterns Analysis :
Identify cost-saving opportunities using detailed reports.
Maximize Buying Power
- Leverage Vendor Negotiations :
Consolidated purchasing allows you to negotiate better prices.
- Centralized Orders:
Free up valuable hours for core tasks by reducing manual processes.
Reduce Stress and Manual Effort
- Decreased Manual Labor Costs :
Free up valuable hours for core tasks by reducing manual processes.
- Stress-Free Operations
Free up valuable hours for core tasks by reducing manual processes.
Key Features of Lab Symplified Inventory Management Solutions
What Our Customers Say
Lab Symplified has been a game-changer for us. It’s not just easy to use – it’s transformed how we manage our multi-site labs. We can now track inventory across all locations, standardize materials, and stay on top of regulatory requirements. It’s the cost-effective solution I had been searching for, and it’s made our lab operations so much efficient
Northwest University
Our laboratory has a staff of 50 and is comprised of multiple specialized lab sections. The Lab Symplified team have worked and continue to work with our lab team to make sure the software meets our practice needs. The level of professionalism, customer-focused support, and continuous drive to make the software a successful tool for our lab permits my full recommendation of Lab Symplified as an inventory solution for a quality-driven laboratory.
Utah
Lab Symplified has completely transformed our inventory management across all three locations. After implementation in 2023, we had full visibility on supplies usage. We consolidated the accounts and started centralized purchasing with all the vendors. We could negotiate volume discounts with the vendors One example I can think of “Epredia series 815 laser slotted cassettes” with Fisher Healthcare went from $899/case to $298.08/case. Overall we have seen a 10% reduction on supplies cost. Another significant impact has been the time savings – what used to take multiple staff members and ~30 hours/week to manage can now be done efficiently by one person in 5 hours/week. We’ve seen over $10k reduction in wastage due to expiration. Lab Symplified shows our historical usage volume which allows us to order exactly how much we need instead of guessing or creating standing orders
Generic ERP system’s features fall short when it comes to the complexities of lab inventory. Lab Symplified is specifically designed to meet the unique needs of scientific environments.
Generic Inventory Falls Short to meet your needs, Lab Symplified is a specialized, cost-effective, and user-friendly solution for laboratories.
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Feature
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Lab Symplified
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Generic Inventory System
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|---|---|---|
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Industry-Specific Design
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Built for labs – tracks reagents, supplies, maintenance, and compliance.
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Generic design for various industries; limited lab-specific tools.
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Ease of Use
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Simple, lab-friendly UI with minimal training.
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Complex setup; requires extensive customization and training.
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Compliance Features
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Built-in tools: lot tracking, QC/Lot correlation, audits, maintenance logs.
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Basic or none; requires customization for compliance.
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Barcode Integration
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Optimized for real-time lab inventory tracking.
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Limited, not tailored for reagents or lab use.
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Inventory Expiry Management
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Auto-tracks expiration & sends alerts.
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Basic tracking; often manual setup needed.
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Maintenance Logs
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Digital logs with reminders & history tracking.
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Lacks built-in logs; third-party tools needed.
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Any Questions?
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